Best Google Workspace Backup Solutions

Top 10 Best Google Workspace Backup Solutions Free For You

Businesses all over the world have embraced this flexible cloud-based platform, resulting in a notable increase in Google Workspace users in recent years. But along with this increase in popularity, customers’ worries about data security are also rising. This has led to a considerable increase in demand for reliable backup options for Google Workspace. Here in this article, we are highlighting the top 10 Best Google Workspace Backup Solutions in 2023, by discussing advantages and disadvantages of the tools. Users are recommended to make decisions based on their interests and needs.

Understanding the Need for Best Google Workspace Backup Solutions

The number of Google Workspace users has significantly increased over the last two years as more companies adopt this cloud-based platform. Even while Google Workspace’s popularity is growing, a sizeable part of its users are still concerned about the security of their data.

They are motivated to frequently backup their data for a variety of reasons, such as the possibility of data loss due to mistaken deletions, potential insider malfeasance, program errors, and the impending dangers of ransomware, malware, and phishing assaults. Their will to protect their information is further strengthened by the ongoing threat of internet hacker attempts, application downtime, and unsuccessful third-party integrations.

The demand for Google Workspace backup solutions is rising for a number of reasons, including:

Lack of Built-in Backup Options

Despite having many features, Google Workspace lacks built-in backup capabilities. Users are exposed to potential data loss due to this restriction.

Protection from threats

Users are rightfully concerned about data loss due to accidental deletions, insider misconduct, program glitches, and external threats like ransomware, malware, and phishing attacks.

Maintaining Business Continuity

The possibility of internet hacking attempts, program failures, and unsuccessful third-party integrations highlights how crucial data security is for company continuity.

We conducted research and collated the most well-liked and suggested backup options for 2023 in order to allay these worries and assist our readers, particularly those working on professional Google Workspace solutions.

Top 10 Google Workspace Backup Tool

TrijaTech G Suite Backup Tool

The TrijaTech G Suite Backup Tool excels at backing up G Suite or Google Workspace mailboxes, Google Drive files, Contacts, Calendars/Appointments, and more in a timely and effective manner. Its primary objective is to make it easier to backup data seamlessly to the location of your choice. It distinguishes itself via the breadth of its backup options, ease of use, and dedication to maintaining the integrity and security of data.

Eye-Catchy Features

  • A simple graphical user interface (GUI) makes it possible to complete the backup procedure just in a matter of minutes.
  • You can backup entire data of Google Drive, contacts, discussions from Google Chat and Hangouts, calendar events and appointments, and G Suite mailboxes (with metadata and read/unread status).
  • Both using a CSV file and a super admin account are options for backing up many mailboxes at once.
  • G Suite account inclusion has been made easier by using the email ID, service account ID, and the location of the P12 file.
  • Filtering options that are wise and useful include folder selection, date range, item kind, and other options.
  • Emails from Google Workspace can be safely archived in a variety of file formats, including PST, PDF, MSG, MHT, HTML, DOC, DOCX, and EML, and stored wherever you like.
  • Conduct a backup for various mailbox data from a G Suite account.
  • Runs smoothly on entire Windows and MacOS versions.


  • Easy and simple tool to operate.
  • Self-introductory user interface.
  • Various saving options available.
  • Keeps data hierarchy intact while migration.
  • Quick and efficient Google Workspace backup.
  • Available with a demo version to evaluate the performance of the software.


  • Main work to perform Google Workspace Backup.
  • No lifetime maintenance facility available. 

SysCloud Backup Tool

For the purpose of protecting Google Workspace Apps, such as Gmail, Contacts, Sites, Drive, Shared Drive, and Calendar, Syscloud Backup provides a complete solution. It enables you to back up your data in formats like PST, EML, and MBOX and save it locally or on cloud services like AWS, Azure, and Google Cloud. Through its intelligent data backup insights methodology, this service offers strong security safeguards against threats like phishing, ransomware, inadvertent deletions, and outages, protecting the safety of organizations.

Features of the Tool

  • Supports the backup of numerous domains on a single platform or inside a single account.
  • Automatic addition of new users with the ability to exclude particular users.
  • Backup security that is total and includes backup snapshots, automated API management, and unlimited versioning.
  • Offers a wide range of sophisticated search capabilities, along with flexible restoration options.
  • Examines backup archives to look for dangers like ransomware and data breaches.


  • Makes backup security a priority using a range of management tools and options.
  • Includes both backup and restoration processes for Google Workspace.
  • Automatic checks and audits for dangers from outside
  • It’s a blessing for businesses who use Google Workspace as their main data storage platform.


  • Complex user interface.
  • Required technical skill to operate the software.

You can quickly and securely back up up all the bundled applications using’s comprehensive Google Workspace backup solution. Additionally, it offers adaptable methods for data restoration and clever ransomware defense. Software software is compatible with Windows platform.


  • Quickly export mailbox items from your G Suite account.
  • Easily migrates Google Drive data like Contacts, Calendars, Photos, Chats, etc.
  • It has an option to schedule backups.

Advantages of the tool

  • Fast backup of G Suite data items.
  • Capable of managing large mailbox data.
  • It has a per user plan.


  • Lengthy and complex user interface.
  • Available for Windows Users only.


In addition to offering quick recovery of deleted Gmail emails and Google Drive files, Backupify is designed to automate the backup of Google Workspace data. It allows for thorough data management, incorporating capabilities for monitoring, compliance controls, data encryption, and more.

Salient Features

  • For speedy file recovery from deliberately or unintentionally deleted Gmail or Drive items.
  • To quickly and precisely recover deleted files and folders, you can either download them to your computer or device or directly to the user’s accounts.
  • It has a search option to search contacts, emails, etc. if gone missing.
  • It works perfectly on bulk data backup.


  • Protections against Ransomware.
  • offers unique encryption.


  • Can’t backup Google Workspace locally.
  • It has no user-friendly interface.

Spanning Backup for G Suite

The seamless and immediate backup features of Spanning Backup for G Suite, which covers Gmail, Contacts, Calendars, Drives, Team Drives, and Sites, are highly praised. It provides complete data security services and supports an unlimited number of Google Workspace backups.


  • Daily automated backups of Gmail, Google Drive, and Google Calendar.
  • Point-in-time data recovery.
  • Data export and migration features.


  • User-friendly interface.
  • Reliable backup and restore capabilities.


  • Pricing can be a bit higher compared to competitors.
  • Limited support for non-Google data sources.

Google Vault

A built-in archiving and eDiscovery tool for Google Workspace is Google Vault. Although it’s not fully free, some Google Workspace plans include it.

  • Archiving and eDiscovery for Google Workspace.
  • Retention policies and legal holds.
  • Search and export capabilities for email and files.


  • Integrated with Google Workspace.
  • Robust eDiscovery and compliance features.


  • Not a dedicated backup solution.
  • Limited to certain Google Workspace plans.


For Google Workspace, CubeBackup provided an on-premises backup service. They may have been given a free trial.


  • On-premises Google Workspace backup solution.
  • Continuous and automatic backup.
  • Enhanced security and data privacy.


  • Complete control over data and security.
  • No data transfer to third-party servers.


  • Requires on-premises hardware and IT expertise.
  • May not suit organizations with limited resources.


Upsafe allows you to back up Gmail and Google Drive. They may have had a free version or trial.


  • Gmail and Google Drive backup.
  • Cross-user data restore.
  • Email archiving and export capabilities.


  • Easy-to-use interface.
  • Affordable pricing options.


  • Limited coverage of other Google Workspace apps.
  • May lack some advanced features.


CloudAlly used to provide Google Workspace backup services and may have had a free trial option.


  • Automated daily backups of Google Workspace data.
  • Unlimited storage and retention.
  • Granular restore options for emails and files.


  • Generous storage and retention policies.
  • Simple setup and user-friendly interface.


  • Limited coverage of non-Google data sources.
  • May not offer advanced cybersecurity features.


SpinOne (Formally Spinbackup) was known for its Google Workspace data protection and cybersecurity features. They may have offered a limited free version or a trial period.


  • Data protection, backup, and security for Google Workspace.
  • Automated backup of Gmail, Drive, and other apps.
  • Insider threat protection and data leak prevention.


  • Comprehensive data protection and cybersecurity.
  • Extensive monitoring and threat detection.


  • Pricing may be higher for some businesses.
  • Complex setup and management for advanced features.

Even though there may be a few free backup solutions available for personal use or with restricted capabilities, it’s important to be cautious when considering them for business use. Comprehensive backup solutions often require a subscription fee to ensure data security, reliability, and compliance with data retention regulations.


To protect your business-critical data adequately, it’s recommended to invest in a reputable and Best Google Workspace Backup solutions that meets your specific needs and budget constraints. Always review the terms, features, and limitations of any free backup solutions and ensure they align with your data protection requirements.

Deckon Rock

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