How to Backup IMAP Email Locally – Mastering Email Security

Introduction: In the current digital era, emails have become an essential component of both our personal and professional lives. Emails are essential for business communication, document sharing, and maintaining relationships with loved ones. But along with this convenience comes the duty to protect our important email correspondence. Making local backups is one way to guarantee the security of your email correspondence. In this blog, we’ll walk you through a reliable and secure method to backup IMAP email locally. It will be done either through manual procedure or using a professional IMAP Backup Tool.

Understanding IMAP and Importance of Local Backups

Let us first go over the basics of IMAP (Internet Message Access Protocol) and its importance before moving on to the backup procedure. IMAP is a popular email protocol that lets users access and control their accounts from different devices. IMAP enables synchronization across several devices, guaranteeing that changes made on one device reflect on others, as opposed to POP (Post Office Protocol), which downloads emails to a single device.

Even if IMAP is undoubtedly more convenient, depending just on cloud storage for your emails might not be a reliable solution. The security of your important data may be compromised by server failures, deletions made by accident, or even hacking. You get control over your email archives and an extra degree of protection by making local backups.

How To Backup IMAP Email Locally – A Few Remarkable Techniques

The two most efficient approaches can be taken into consideration by either non-technical or technical users:

  • Manual Method 
  • A Expert Recommended Professional Tool

A Step-by-Step Guide for Manual Backup Using Microsoft Outlook

A manual way to backup your IMAP emails locally is provided by the popular email client Microsoft Outlook. To protect your email data, adhere to these steps:

Step 1: Set Up Your IMAP Email Account in Outlook

  • Start your PC and launch Microsoft Outlook.
  • Then, click “File” in the upper-left corner, then “Add Account.”
  • Pick “Manually configure server settings or additional server types” then press “Next.”
  • Choose “Internet Email” and press “Next.”
  • Enter the User, Server, and Logon Data information here:
  • Then select “More Settings.”

Step 2: Go to More Settings and Configure IMAP Settings

  • Give your email account a name that is easily remembered in the “Mail Account” section of the “General” tab.
  • On the “Outgoing Server” tab, select “My outgoing server (SMTP) requires authentication.” Choose “Use same settings as my incoming mail server.”
  • Navigate to the “Advanced” section.
  • Configure the IMAP server like (Incoming Server (IMAP): 993 and Use of the following kind of secure connection: TLS/SSL).
  • Configure the SMTP server.
  • To save the changes, click “OK”.

Step 3: Create a Local PST File

  • Return to the “Add Account” dialog box.
  • Proceed to “Data Files” and select “Add.”
  • Then select “Outlook Data File (.pst)” and press “OK.”
  • Choose the PC location where you wish to store the PST file. Give the file a name, then select “OK.”

Step 4: Move Emails to the Local PST File

  • Go to the “File” tab in Outlook, choose “Open & Export,” and then choose “Import/Export.”
  • Next, select “Export to a file” and press “Next.”
  • Once “Outlook Data File (.pst)” has been chosen, click “Next.”
  • Choose the email account you want to export. To include all subfolders, make sure you choose the top-level folder.
  • Select “Next” and navigate to the desired location for saving the PST file. Choose the option that suits your needs for handling duplicates.
  • Click “Finish” to start the export process.

Although users should be aware of the various difficulties associated with manual methods for locally backing up IMAP email, they can be somewhat effective. These are a some of the significant adverse outcomes:

  • Time-Consuming and tedious Process
  • Prone to Human Error
  • Inconsistent Backup Schedule
  • Not feasible for Large Email data
  • Technical expertise required
  • Security Concerns

Recommended Professional Method to Backup IMAP Email Locally

The best and most dependable solution for locally backing up an IMAP mailbox is TrijaTech IMAP Backup solution. It is a risk-free and recommended method to save IMAP emails locally. The tool has several sophisticated capabilities built in, like smart filtering. Preview option, and options to save different IMAP enabled email clients data to different email clients like Gmail, Office 365, IMAP, G Suite, etc. In addition, the program has a widely compatible Windows design and an easy-to-use graphical user interface for seamless tool navigation. 

Why Opt For Professional Backup Tool?

When compared to manual approaches, professional tools offer various advantages. They are made to improve security, expedite the backup procedure, and offer extra features that are tailored to the individual requirements of customers.


In this blog, two excellent techniques are discussed to backup IMAP email locally. The manual approach lets you backup data into a PST file only and can be done with Outlook. As a result, it is preferable to opt for an expert solution to perform a risk-free backup process.

Deckon Rock

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