Summary: User inquiries such as “How to Export Google Workspace Email to PST” frequently come up when people or organizations are looking for effective ways to handle their email data. For many businesses, Google Workspace which is a collection of productivity tools that includes Gmail has become essential. Users may, however, occasionally need to convert their G Suite emails to PST (Personal Storage Table) format in order to move to a different email platform, backup their data, or archive it. In this blog, We’ll explore the best methods to export Google Workspace (G Suite) mailbox to PST format using some manual steps and a professional G Suite Backup Tool.
Google Workspace, formally G Suite is a suite of cloud-based productivity and collaboration tools developed by Google. Google Workspace includes popular applications such as Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar, Google Meet, and more. It’s developed to help individuals, teams, and organizations streamline their work processes, communicate effectively, and collaborate in real-time from anywhere with an internet connection.
On the other hand, PST, or Personal Storage Table, is a file format used by Microsoft Outlook and other email clients to store email messages, contacts, calendars, and other data locally on a user’s computer. PST files allow users to access their email data offline and provide a convenient way to back up and archive email communications.
Table Of Contents
Why Is There A Need to Export Google Workspace Email to PST Format?
It becomes important for a variety of reasons to export Google Workspace (G Suite) email to PST format. A few of them are listed below:
- It offers a local email data backup.
- It protects against the possibility of data loss from unintentional deletions.
- Prevent data loss due to sudden system failure.
- Exporting Google Workspace emails to PST format helps ensure a seamless transfer when switching to a new email client that supports PST files.
Technique 1: How to Export G Suite Emails to PST of Microsoft Outlook?
There are several steps involved in manually exporting G Suite email to PST file format. While this process may require more effort compared to automated solutions, it provides a cost-effective option for users who prefer to handle the export process themselves. Here’s how to export G Suite mailboxes to PST file formats manually:
- Enable IMAP In G Suite Account
- Add IMAP-Enabled G Suite Account to Outlook
- Export G Suite Mailboxes to PST
Step 1: Enable IMAP in Google Workspace Account
- Open Browser and search for Google Admin Console
- Provide G Suite login information, click the Sign in button.
- Select the Gmail app by tapping on the Google Apps icon.
- Click the See All Settings option after navigating to the Gear icon in the Gmail wizard.
- Next, select the Forwarding and POP/IMAP tab, enable IMAP, and click Save Changes.
Step 2: Configure G Suite Account to MS Outlook
- When Outlook is open on your PC, select File from the menu.
- Search for and choose Add Account.
- Enter your Google Workspace account information, making sure that IMAP is enabled.
Step 3: Save Emails from Google Workspace as PST
- In Outlook, select File once more.
- Select Import/Export and Open & Export now.
- Click Next after selecting Export to a file.
- Click Next after selecting an Outlook data file (.pst).
- After selecting the location for your email storage with the Browse button, click Next once more.
- When you’re ready, click Finish. You can add more options if you’d like.
Also Read: Top 10 Best Google Workspace Backup Solutions Free For You
Technique 2: Use the G Suite Data Export Tool to export G Suite Mailbox
To export data from a G Suite account, use the Data Export Tool provided by G Suite or Google Workspace itself. Moreover, have a look at the prerequisites.
Note 1: The Data Export Tool does not allow a G Suite user to make a backup for a newly formed user ID.
Note 2: The export procedure will be immediately stopped if you lose the Super Administrator Privileges.
- Open your preferred browser and log in to the Google Admin Console.
- After providing your G Suite email address, press the Next button.
- Click on Next button after entering the G Suite account password once more.
- The Google Admin Console dashboard is now visible.
- Locate and click on the (\) sign on the main page.
- Here, choose Tools > Data Export.
- Click the Start Export button to proceed to the next step.
- Finally, you are able to view the G Suite Google Workspace backup’s current state. Following the completion of the data export, you will receive an email.
Technique 3: One-Stop Solutions to Export G Suite Mailbox to PST
The TrijaTech G Suite Backup Tool is viable if you’re searching for a trustworthy and reliable method to back up Google Workspace emails to your PC, Computer or Laptop in PST format. The software also help users to migrate G Suite to Office 365, IMAP, Zoho, etc. email clients. It is renowned for being among the best options available. Furthermore, user can perform bulk export Google Workspace emails to PST without hampering its originality.
The Bottom Lines
Exporting your Google Workspace emails to PST files is a useful way to migrate, backup, and comply with regulations. You can read this article to get a detailed process to export Google Workspace emails to PST. By following above-mentioned techniques, you can make sure your emails are safely saved and easily retrieved in the PST format for offline use or when switching to Microsoft Outlook.
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